The Key to Being a Professional Writer: Create, Rework and Edit

Hello to all the writers out there. The best advise I can give regarding grammar is don’t let it consume you. Sit down in front of your computer or pick up a pen and writing pad and start creating. Don’t worry about grammar or where to stick commas; this isn’t the stage to allow yourself to be distracted. Write! Emerge yourself into the creative process and allow it to flow from you to the page.

But you haven’t finished yet. Here comes the ‘roll up your sleeves and start digging’ part of the process. Explore the possibilities until you have your start, middle and ending. Develop your characters so they act, speak and react in believable ways while remaining true to themselves. Use the full scope of colour and depth, smells and noises, and make it come alive for the reader. Play the ‘what if’ game and challenge yourself. What if this happened then how would each character act or react, and how would that affect the plot and sub plots. Keep working on it until you make it as good as you can get. Keep delving deeper with each draft moving closer and closer to the story that it’s destined to be.

Now here’s an important step: put your work away and don’t look at it for at least a week (longer if possible). If you can’t leave it for that long, then enjoy a coffee break at the local cafe, dance around the house as if no one can see you, or go for a long walk. Do whatever it takes to break away from using your creative side and distance yourself from your newly created work.

Return to your written piece with a fresh mindset and look at your work as if it’s the first time you’ve seen it. Now it’s time to start editing it.

Check your grammar and punctuation. Look up any word you’re unsure of in a good quality dictionary. Once you think the piece is at its best, give it to someone (or multiple people) you trust to read it that can provide insightful feedback. It doesn’t matter if it’s a family member, friend, neighbour or work colleague, but pick avid readers who are capable of providing quality feedback. If you don’t have someone like this in your circle of friends, then have it professionally assessed.

Listen to their comments regarding the content and understand they are trying to help. They are giving their point of view, perhaps uncovering an area you haven’t considered. Pay attention to what they question because that can identify storytelling problems. Are they having trouble understanding a particular section, and that’s why they are questioning it? Perhaps it’s not clear enough and the section needs reworking. Perhaps the sequence of events has been revealed in the wrong order and isn’t working with the timeline. If they point out a word or punctuation mark that seems inappropriate — look it up!

Rewrite the piece taking the feedback into consideration. You don’t have to take all feedback on board when reworking your story if it goes against what you want to achieve. For instance, a suggestion about changing the plot might tell a different story to the one you want to tell. However, understand why a suggestion was raised and if you can improve your work without compromising on the story you want to tell. It doesn’t matter if it takes 20 drafts. A story takes as long as it takes until it’s right.

Have you finished yet? Not quite. I’d recommend hiring a professional editor. Family and friends can help knock the rough edges off and highlight understanding difficulties within a story, but you still need a professional who knows the rules and who has been trained to see the inconsistencies in a story.

If your goal is to have your work published then you have to be professional — that means your attitude as well as your work. You’ve probably heard this before, but it’s important. If you were applying for a job that you wanted, then you’d make sure your résumé was impressive before sending it anywhere. Sending your manuscript to a publisher works the same way. You’re competing against all those other writers.
Even if you opt for self-publishing, you’re still competing with other writers to get a reader’s attention.

Another important rule, perhaps the most important of all: don’t give up! Hard work and dedication will get you there, but be prepared for the long haul. Everybody wants their dreams to become reality today, but the most important dreams – the ones that mean the most to you — take time. And when those dreams start to turn into reality — you’ll know you’re on your way.

Active and Passive Voice

Many writers drift into the passive voice. When this happens, teachers and other writing professionals often say, ‘You’re writing in the passive voice. Use an active voice instead. It will make your writing more interesting.’

Most likely they offered the same explanation: With the active voice, the subject undertakes the action. With the passive voice, the subject is being acted upon, (or words to that effect).

No one seems able to describe it in any other terms, which leads many writers surrounded by open books trying to understand this conundrum. It’s actually surprising how many books use this same phrasing.

Writers want a simple way to detect when they have moved from active to passive. So, for those writers who have trouble with the concept, here are a few hints to let you know when you have slipped into the passive voice.

Look for the word ‘by’. Here is an example of passive voice:

The trespasser was chased by a bull yesterday.

The bull is actually the subject and it’s the one carrying out the action. A simple rewrite changes the above example into the active voice:

A bull chased the trespasser yesterday.

Of course there are also passive sentences that don’t contain the word ‘by’. (You didn’t think it was going to be that easy, did you?)

Have a look at this example of a passive sentence:

The matter will be looked into further and a solution will be found.

Notice that there is ambiguity with the above example. Who is looking into the problem? A sentence that is unclear who is the subject can indicate it’s written in the passive voice. Don’t be afraid to reword the sentence to transform it into the active voice, as in this example:

The mailroom personnel will check into the problem and rectify it immediately.

Now we have a clear subject – the mailroom personnel.

Not all sentences have a subject, such as fragments.

Why is the active voice more desirable than passive?

Active voice can make a sentence more exciting by speeding up the pace, and it’s especially useful when the writer wants the reader to feel anxiety or suspense. Creative writers (fiction and non-fiction) use the active voice for these reasons.

Does that mean we shouldn’t use passive voice at all?

The passive voice does have its place. It can help readers to catch their breath after an exciting, fast-paced section.

It’s also extremely useful in corporate writing and to soften the effects of blame on an individual or group, as in the following example:

The letter failed to be sent on time by the mailroom personnel.

(Did you notice the example had the word ‘by’ in it?) The example clearly blames a particular group, but is softened with the use of the passive voice. (Was the previous sentence written in passive or active voice?)

This next sentence is written in active voice and delivers a more brutal attack:

The mailroom personnel didn’t send the letter on time.

Hopefully these hints will help alert you to the passive voice and clear up the confusion about whether the subject undertakes the action or if it’s being acted upon.

As always, happy writing!


Habits To Avoid

Habits in speech have a tendency to creep into our writing. Things that are accepted or ignored in everyday conversations should be avoided when writing. Have you ever said, or heard, something like this?

  • The movie starts at 7.30 pm at night.
  • Her dress was the colour of blue.
  • The final score was dismal at the end of the game.
  • I’m telling the truth, he was killed to death!
  • I ride my two-wheeled bicycle for twenty minutes each day.

These are tautologies. A tautology is saying the same thing twice. Let’s look at those examples again.

The movie starts at 7.30 pm at night.

There is no need to indicate it’s at night as the ‘pm’ already tells us this.

The movie starts at 7.30 pm.

Her dress was the colour of blue.

Blue is a colour.

Her dress was blue.

The final score was dismal at the end of the game.

A final score indicates the end of the game.

The final score was dismal.

I’m telling the truth, he was killed to death!

Some times when we try to emphasise a point we can fall into the trap of over doing it. Dead is dead; there are no in-betweens.

I’m telling the truth, he was killed!

However, it is okay to say, ‘He was stabbed to death’, because people can survive a stabbing.

I ride my two-wheeled bicycle for twenty minutes each day.

Bicycle means a two-wheeled bike.

I ride my bicycle for twenty minutes each day.

Some tautologies stand out, but some are used in everyday conversations so they can go unnoticed. Keep a look out for them, and then avoid them.

What do all of the following have in common?

  • Needle in a haystack.
  • Not over until it’s over.
  • Plenty of fish in the sea.
  • A hard slog.
  • Kicked the bucket.
  • Beat a dead horse, or flog a dead horse, or whatever variation of it.

They are clichés. It’s amazing how often they manage to slip into writing. Any phrase or expression that is overused is a cliché and should be avoid. If you have a character that has a tendency to use such phrases when talking, then of course you’ll probably want to use a couple to enforce this character trait, but don’t overdo it. Usually overdone expressions annoy people, especially when reading.

There’s nothing that can ruin a story faster than cliché after cliché. It’s disappointing when they show up in published books. It’s as if the author didn’t care enough about the readers to take a couple of minutes to think of another way of saying it.

A simple rule: if you’ve heard it before, and pretty sure most other people would have heard it, then don’t use it. Be creative and think how else you can say it or describe it.